This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Amber Mace Limited of Capital House, 272 Manchester Road, Droylsdon, Manchester, M43 6PW is the Data Controller.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time.
The General Data Protection Regulation (“GDPR”) is a new regulation which replaces the Data Protection Regulation. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Your rights under GDPR are set out in this notice and apply from 25 May 2018.
Please read the following carefully to understand our views and practices regarding your personal data and how Amber Mace will treat it.
Amber Mace are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). Amber Mace collect the personal data of the following types of people to allow us to undertake our business:
Amber Mace collect information about you to carry out our core business and ancillary activities.
This is information about you that you give us by visiting our website https://www.ambermace.com (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:
The information you give us or Amber Mace collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
When you visit our Website Amber Mace will automatically collect the following information:
Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform.
Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.
This is information Amber Mace obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case Amber Mace will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact Amber Mace hold personal data about you.
Amber Mace use information held about you in the following ways:
To carry out our obligations arising from any contracts Amber Mace intend to enter into or have entered into between you and Amber Mace to provide you with the information and services that you request from us or Amber Mace think will be of interest to you because it is relevant to your career or to your organisation.
To provide you with information about other services or jobs that Amber Mace offer that are similar to those that you have already been provided with or enquired about.
The core service Amber Mace offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although Amber Mace will also rely on contract, legal obligation and consent for specific uses of data.
Amber Mace will rely on any existing contract if Amber Mace are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
Amber Mace will rely on legal obligation if Amber Mace are legally required to hold information on to you to fulfil our legal obligations.
Amber Mace will rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when gaining your permission to introduce you to a client (if you are a candidate).
Our legitimate interest in collecting and retaining your personal data is described below:
As a recruitment business and recruitment agency Amber Mace introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
In order to support our candidates’ career aspirations and our clients’ resourcing needs Amber Mace require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop our business Amber Mace need to record the personal data of prospective candidates and client contacts.
Should Amber Mace want or need to rely on consent to lawfully process your data Amber Mace will request your consent orally, by email, by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when Amber Mace will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Other Uses Amber Mace will make of your data:
Amber Mace will use this information:
Amber Mace do not undertake automated decision making or profiling. Amber Mace do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.
Disclosure of your information inside and outside of the EEA
Amber Mace will share your personal information with:
Selected third parties including:
Amber Mace will disclose your personal information to third parties:
and other agreements; or to protect the rights, property, or safety of Amber Mace, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
The lawful basis for the third-party processing will include:
All information you provide to us is stored on our secure servers in the UK. Where Amber Mace have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Amber Mace ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although Amber Mace will do our best to protect your personal data, Amber Mace cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once Amber Mace has received your information, Amber Mace will use strict procedures and security features to try to prevent unauthorised access.
Amber Mace will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements
Amber Mace do the following to try to ensure our data is accurate:
The criteria Amber Mace use to determine whether Amber Mace should retain your personal data includes:
Amber Mace may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. Amber Mace may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that Amber Mace do not re-enter your personal data on to our database, unless requested to do so.
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
You have the right to ask us not to process your personal data for marketing purposes. Amber Mace will usually inform you (before collecting your data) if Amber Mace intend to use your data for such purposes or if Amber Mace intend to disclose your information to any third party for such purposes and Amber Mace will collect express consent from you if legally required prior to using your personal data for marketing purposes
Our Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that Amber Mace do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
GDPR gives you the right to access information held about you. A subject access request should be submitted by email to firstname.lastname@example.org
Any changes Amber Mace make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to Stephen Bowler who is our Data Protection officer and can be contacted by email email@example.com
Amber Mace Privacy Notice (when personal data is obtained from data subject) – PDF
Amber Mace Privacy Notice (when personal data is obtained from a 3rd party) – PDF